Wedding Decoration Rentals in Grand Rapids, MI

‘Tis the season of Christmas winter wonderland themed weddings. If you are planning a winter wedding, you’ll want to ask your local wedding rental company what types of inventory they offer so you can make your ceremony and reception a memorable occasion. To make your big day less stressful, the Grand Rapids rental company at Sun Rentals are giving our best tips for how to order wedding rentals and avoid common wedding planning mistakes.

See Wedding Rentals in Person

It may surprise you to learn that there isn’t a huge range in cost between rental companies. However, there can be a huge difference in the quality of rental wedding chairs, tables, tablecloths, napkins, and more. We recommend visiting the rental company and seeing the quality of their wedding rentals yourself before placing an order. A reputable event rental company will have no problem showing you their inventory so you can make an informed decision.

The last thing you want on the day of your wedding is to notice that the tablecloths you rented are stained or the wedding decoration rentals are poor quality. It’s worth your time to research a party rental company before making a financial commitment.

Get References from Wedding Professionals

If you’re lucky enough to have a wedding planner, you’ll want to ask their opinion for what rental companies can be trusted for your wedding. Their experience in the wedding industry gives them insight you might not have about what companies can be counted on for high quality wedding rentals and who is best avoided. If you don’t have a wedding planner, it may be worth your time to ask your caterer or venue what rental companies they would recommend based on what their previous clients have used.

Ask about Delivery Windows and Charges

Ask the rental company what windows of time are available for deliveries. Be sure to also ask what charges they add for delivering during certain times of the day. For example, a rental company may have a fee for late night deliveries and pickups. If you need your wedding rentals dropped off and picked up at certain times, there may be additional charges.

Don’t Forget the Tablecloths

The sad truth about wedding furniture rentals is that they often come beat up or scratched (not quite the aesthetic you want on your wedding day). As a result, you’ll want to make sure you plan for tablecloths.

Make sure that the rental wedding tablecloths are the right shape and length for the types of tables you plan on renting. For example, it’s not uncommon for people to rent round tables for their guests, but order a rectangular table for the wedding party. Tablecloth colors can also be coordinated with your wedding decor rentals for a polished look.

Order More than What You Think You’ll Need

A good rule of thumb is to add 10 extra dishes, silverware, and napkins than what you think you’ll need to your order. When you choose to rent dishware, there’s always the possibility that a guest may drop a glass and need a replacement. While a reputable rental company will make sure their items are in good condition before being delivered, you’ll want to make sure you have extra items on hand if a plate delivered to your venue is chipped or cracked.

Another good reason to order more than what you think you’ll need is that you may forget the vendors in your headcount. Any vendor that will be working during your reception (such as the DJ or wedding planner) will need to be fed. Obviously, this also means that they will need plates and silverware to eat from.

Sun Rentals is a Grand Rapids wedding rental company dedicated to helping you make your wedding ceremony and reception a memorable occasion. If you are interested in browsing our inventory of wedding rentals and lighting, give our rental company in Grand Rapids, MI a call at (616) 454-7982.